Chenega Corporation Program Assistant III in Washington, District Of Columbia
Kapsuun Group, LLC is seeking a Program Assistant III to provide various support positions to the Department of State (DoS) Bureau of Human Resources (HR) in Washington, DC with professional, administrative and/or technical program support services to meet the performance objective and business requirements and to help fulfill the mission of the DoS. The Program Assistant III will manage phone calls, visitors, and initial paper flow into the office, collect and accurately submit time and attendance for direct hire staff and seasonal retiree staff, requisition expendable office supplies and office equipment. The Program Assistant III will manage inventory of supplies and equipment, including maintenance of large equipment (copiers, printers, etc.), perform office automation duties using various software applications to request supplies and services, and assist in the management of the annual performance review process. The Program Assistant III assists with troubleshooting office equipment problems, requesting outside assistance as necessary, type and edit letters, memoranda, reports, and other materials as directed using Microsoft Office applications. The Program Assistant III updates and maintains tracking spreadsheets such as the office phone list, distribution lists, staffing pattern, and organizational charts.
Scheduling and reschedule FS candidates for the oral assessments (OA) process, including providing guidance to candidates on assessment rules and regulations and guidance to candidates and assessors on scheduling and preparation of test materials.
Input medical, security and other information related to employment in REETA software for FS Specialist applicants, including Medical Specialist applicants.
Compile and prepare assessment materials and submit to applicants.
Manage the oral assessment process both virtual and in-person for Foreign Service Specialist applicants, including providing guidance to candidates on the assessment rules and regulations.
Interact with Specialist applicants to administer online and case management exercises.
Initiate, cancel, and release security applications using the Electronic Questionnaires for Investigation Processing (eQIP).
Troubleshoot application errors with applicants for Diplomatic Security.
Prepare successful Specialist applicant files to be forwarded to the Registrar’s Office.
Archive unsuccessful applicant files into REETA in accordance with office standard operating procedures.
Input medical and security information for Generalist candidates related to employment in the REETA Liaise with DS representatives for processing of candidates who pass the oral assessment.
Brief the Lead Program Assistant on the status of daily work assignments.
Assist with FS Generalist and other FS Specialist candidate assessments as needed.
Assist Assessors with special projects as needed.
Serve as receptionist at front desk during assessments.
Assist with training of incoming, new support staff.
Cross-train in Office of Evaluation functions to assist with minimum qualifications reviews as needed.
Perform other ancillary duties as needed.
Other duties as assigned
3+ years of experience.
Interim secret clearance required.
Knowledge, Skills and Abilities
Ability to telework from home when the US government is closed due to inclement weather or other emergency situations.
Proficient in Microsoft Office Suite.
Excellent verbal and written communication skills.
Proficient in time management.
Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program.
#Kapsuun Group, LLC