Chenega Corporation General Clerk in Japan
CHENEGA ANALYTIC BUSINESS SOLUTIONS, LLC
Company Job Title: General Clerk
Clearance: Background Check
Location: Atsugi, Japan
Reports To: Program Manager
FLSA Status: Non-Exempt, Part Time, On-Call
- The General Clerk is responsible for providing general clerical and customer service for issuance of Common Access Cards (CAC) to eligible personnel, secretarial, travel claim liquidation processing, and transportation programmatic support to Personnel Support Detachments in Japan.
Duties and Responsibilities:
Verify the identity of CAC recipients and add, update, retrieve, display, and transmit and store data on DoD sponsored individuals in the database after verifying the official documentation.
Provide after-hours support to accommodate surges in CAC issuance requests.
Provide basic secretarial support including typing, filing, reproducing and disseminating correspondence according to local office procedures.
Receive incoming travel claims and review original orders and modifications of orders for signatures and correct line of accounting data, ensure forms have proper signatures, and are completed correctly.
Receive passenger reservation requests (PRR)/travel requests and review all submitted travel request documents for accuracy and completeness.
Provide courteous customer service and guidance to travelers.
Advise customers on topics such as baggage allowances and restrictions, special regulations, shipment of pets, etc.
Ensure all records are accurately entered and maintained IAW office procedures, all privacy act data and other official-use information are always protected from unauthorized disclosure.
Complete annual company and customer training requirements.
Record labor hours daily.
Other duties as assigned
Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
High School Diploma/GED required.
1 year experience providing secretarial/administrative support services.
Human Resource (HR) background in any of the following disciplines: Military Pay, Military Personnel, Travel Claims, Navy Transportation, or Office Administration.
Substitutions for HR background can be from similar experience gained in any of the private sector or other federal agencies.
Background check required.
Knowledge, Skills and Abilities:
Ability to obtain and maintain a Secret clearance.
Ability to work in an on-call capacity, with 24 - 48 hour notice.
Working knowledge of Microsoft Office Suite, including Word, Excel, and Power Point.
Ability to communicate effectively orally and in writing, to interact with others and to explain complex actions regarding a military member’s entitlements, allowances, or collections.
Working knowledge of commonly used military terminology within office settings to prepare material correctly.
Ability to make appropriate use of grammar, spelling, capitalization and punctuation in all office correspondences and work products.
Working knowledge of standard office equipment, including computers, electric typewriters, copiers, fax machines, scanners, and other office automation systems, to perform a substantial range of office automation support.
Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program.
Primary Location: Japan
Organization: Chenega Analytic Business Solutions
Strategic Business Unit: Military Intelligence and Operations Support
Security Requirements: Background Check
Job Schedule: Part Time Non-Exempt
Recruiter: Melody Parsons
Req ID: 2000003322