Chenega Corporation Sr Subcontracts Administrator in Lorton, Virginia
MILITARY INTEL & OPERATIONS SUPPORT UNIT
Company Job Title: Sr Subcontracts Administrator
Clearance: Background Check
Location: Lorton, VA
Reports To: Program Manager
FLSA Status: Exempt, Full Time, Regular
The Sr Subcontracts Administrator is responsible for cradle-to-grave administration for all subcontract lifecycle procurement functions. The Sr Subcontracts Administrator will manage subcontracted elements in the development of proposals, leading efforts to secure internal corporate and /or subsidiary level reviews and approvals, performing risk identification, avoidance, and mitigation, and interacting with Business Development, Pricing, Contracts, and Senior Management in the development of procurement strategy.
Duties and Responsibilities:
Day-to-day interface with SBU team, Subsidiary Operations Teams, Program Managers and staff as well as senior management of suppliers and subcontractors.
Provide support with request for quotation (RFQ) activities; review RFP/RFQ for risk assessment; Subcontract Agreements, Consulting Agreements, Modifications, Teaming Agreements and Non-Disclosure Agreements.
Provide support to the development, review, and negotiation of subcontracts, modifications, NDAs and TAs consistently with organization policies.
Manage Consultant Agreements and collaborate with HR as needed to ensure consultant verses employee compliance.
Identify risk factors in prime solicitation, Subcontractor proposal, Representations and Certifications submitted, Cost and Price Analysis findings, and Subcontractor Statement of Work.
Review, recommend, and manage the preparation of various types of subcontracts.
Resolve discrepancies related to subcontract documents and ensure data quality and accuracy
Negotiate prices, terms, schedules and other provisions of purchase orders and acquisition contracts.
Provide subcontract advice and counsel to Business Leaders, Program Managers, and other related functions such as finance, quality and contract administration
Provide contractual interpretations regarding subcontract language and commercial requirements
Coordinate responses to requests for clarification/information, attend and / or participate in bid / no-bid assessments
Develop and maintain subcontract files in accordance with applicable governmental regulations and corporate procurement policies and practices
Work with Program Controller and / or MIOS Finance to ensure subcontractors are paid in accordance with executed agreements and works to resolve payment issues.
Answer, as required, Internal and External Data Calls from Government Compliance, DCAA, and DCMA queries.
Manage subcontract closeout
Ensure the timely filing and reporting of subcontract data entry into various systems and monitors data updates.
Mentor/train new SCA’s
Assist SCA's with day to day issues within the subcontracts function
May be required to supervisor Subcontract Administrators
Other duties as assigned
Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
Bachelor’s Degree required OR 10 years of relevant experience may substitute for education.
5 years’ experience with subcontracts or contracts is required.
Experience with various types of contracts, including:
Firm Fixed-Price (FFP)
Firm-Fixed-Price Level of Effort Term (FFPLOE)
Cost-Plus-Fixed-Fee (CPFF) and Level-of-Effort (LOE)
Time and Material (T&M)
Various delivery and indefinite quantity (IDIQ) types
Experience with Federal Government contracting to include:
Subcontract file documentation
Proposal process for federal acquisition
Knowledge, Skills and Abilities:
Costpoint Experience Preferred
Must have the ability to obtain security clearance.
Knowledge of government acquisition laws, regulations and guidelines.
Knowledge of Federal Acquisition Regulations (FARs)
Business, logistics, and accounting knowledge is strongly desired.
Excellent verbal and written communication skills.
Strong organizational skills
Ability to travel
Ability to manage multiple time zones, tasks and customer needs.
Must have the ability to work independently or in a team environment.
Advanced working knowledge of a variety of computer software applications in word processing, spreadsheets, database, presentation software (MSWord, Excel, Access, PowerPoint), SharePoint and Outlook. Knowledge of Costpoint and ORAA is a plus.
Must have the ability to work nights, weekends and Holidays as required to meet business demands
Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program.
Primary Location: United States-Virginia-Lorton
Organization: Chenega Corporation Military Intelligence Operations Support SBU
Strategic Business Unit: Military Intelligence and Operations Support
Security Requirements: Background Check
Job Schedule: Full Time Exempt
Recruiter: Melody Parsons
Req ID: 1900003544