Chenega Corporation Administrative Assistant in Lorton, Virginia
CHENEGA APPLIED SOLUTIONS
Company Job Title: Administrative Assistant
Clearance: Secret Eligible
Location: Lorton, VA
Reports To: President
FLSA Status: Non-Exempt, Full Time, Regular
The Administrative Assistant will keep official Corporation records and provide administrative, travel, clerical and accounting support to the President and/or Senior Organization staff.
Duties and Responsibilities:
Provide administrative support including telephone coverage, copying, faxing, supply control, and internal/external communications Monday – Friday 8:00 AM to 5:00 PM
Maintain all general administrative support functions to the office to ensure efficient utilization of time and resources
Screen incoming calls, correspondence and respond independently when needed
Administer office operations and provide MIOS Corporate staff with appropriate documents and records
Responsible for managing Expense Authorizations and Expense Reporting for the President/Senior Organization staff
Schedule and organize President and/or senior staff calendar activities and organize activities such as meetings, travel, and office activities
Assist in the preparation of briefings, program abstracts, summaries, and analyses are required as well as standardizing briefing formats, weekly activity reporting and directory structures
Assist Operations in Quality and SharePoint program and business development site management
Organize and prioritize large volumes of information
Assist in the planning and coordination of meetings and events both on and off-site
Assist the company Program Controllers with invoice payment and processing as needed
Assist Operations management team with Purchasing Cards coding, expense reporting queries and follow-ups, daily time collection and other ad hoc activities as needed
Occasional travel within the National Capital Region may be required.
Other duties as assigned
Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
Associates Degree OR 1 years of experience in:
Customer service in professional services or uniformed service
Acquisition process and terms
S&T knowledge management
Must be able to pass a Microsoft Office skills test at 80% or above and type a minimum of 50 WPM.
Knowledge, Skills and Abilities:
Ability to travel
Must have the ability to work evenings, weekends or Holidays as required to meet business needs.
Full mastery of the English language including proper grammar and spelling
Exceptional written and oral communication skills
Advanced working knowledge of computer software applications including Microsoft Word, Excel, PowerPoint, SharePoint and Outlook.
Project, Publisher, and Access a plus
Ability to handle multiple assignments concurrently, balancing priorities to meet deadlines
Ability to obtain a Secret Clearance
Ability to work independently and as a team
Must be highly professional and flexible to meet with customers, contractors, and vendors
Must be able to handle multiple requests from Business Development and Operations leadership team
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
Ability to maintain high levels of confidentiality when dealing with proprietary information and sensitive situations
Must be able to present professionally to senior leadership and outside clients
SharePoint, Deltek, and Smartsheet knowledge a plus.
Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program.
Primary Location: United States-Virginia-Lorton
Organization: Chenega Applied Solutions
Strategic Business Unit: Military Intelligence and Operations Support
Security Requirements: Background Check
Job Schedule: Full Time Non-Exempt
Recruiter: Nathan Clisham-Parsons
Req ID: 1900003956