Chenega Corporation Administrative Assistant, Journeyman in Ft Belvoir, Virginia
REMOTE - Based upon current customer telework policy that may/will change based upon COVID.
The Administrative Assistant, Journeyman shall provide administrative support for the PD, Deputy PD, and Product Leads, including but not limited to executing schedules/travel orders/vouchers, answering phone calls, recording messages, and management of calendars for each PD/PL, to include preparation, dissemination, and tracking of invitations and presentation materials. This also includes printing, distribution, and packaging of presentations, memorandums, and other documents.
Manage calendars for each PD, including preparation, dissemination, and tracking of invitations and presentation materials
Pick up, sort, and deliver incoming mail at a minimum of once a week.
Deliver all incoming mail to the appropriate personnel on the same day it is picked up.
Coordinate, manage, and track all postal and courier services, including deliveries, receipt, recordkeeping, and other related activities.
Prepare and maintain policy documentation.
Interpret and disseminate regulations.
Create training classes and maintain training records.
Create, update, and maintain templates.
Maintain procedures for scheduling and tracking use of government meeting resources, including scheduling meeting rooms, coordinating IT support for conferences, and obtaining conference bridge phone numbers.
Maintain procedures for scheduling, reserving, accessing, and tracking the usage of two Government Operated Vehicles.
Maintain visitor control, including but not limited to reception and issuance of visitor PD ES badges, including coordination with Night Vision Compound visitor center.
The reception desk must be always manned during regular business hours.
Prepare, review, and coordinate official correspondence in accordance with Army Regulations 25-50 and other prescribed regulations and guidance.
Monitor office supplies to ensure an adequate number of supplies exist to support daily operations.
Coordinate restocking as necessary with the government credit card holder and requestor.
Provide administrative support to ensure the front door is always manned during normal office hours.
This task also includes maintenance of the visitor log.
Track completion of required training for all personnel within ES, (i.e., compiling roll-ups of training status from organizational POCs in PD ES).
Task/Action Item Management and Tracking activities:
Use the established mechanism to track and process recurring activities.
Must follow-up with managers to ensure that mail, correspondence, requests, tasking, suspense, and assignments are completed (electronic or paper).
Ensure completed responses or extension requests are submitted in advance of suspense dates.
Other consolidation and reporting:
Other activities that consist of consolidating responses for submission to internal and/or external organizations.
Maintain ES contact information in an alert roster and within PEO EIS-provided online database.
Update ES organization charts information within PEO EIS-provided database.
Other duties as assigned
Bachelors or master’s degree or 4–7 years of equivalent experience
4-10 years of relevant work experience is required in addition to a degree or equivalent experience in lieu of a degree
Active secret clearance or interim secret clearance required
The position requires a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief
Knowledge, Skills and Abilities
Strong coordination, organization, teaming, and communication skills.
Must have excellent organizational, scheduling, and prioritization skills and to maintain a high level of confidentiality, ethics, and integrity.
Ability to work well individually or in a group setting.
Ability to interact with co-workers to develop a team environment.
Ability to work under pressure and time constraints.
Proficient with MS Word, Excel, Office, Outlook, Utilize AutoCAD, Visio, and MS Project 2007
Ability to work independently without direct supervision or guidance.
#Chenega IT Enterprise Services, LLC
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program