Chenega Corporation Jobs

Job Information

Chenega Corporation Administrative Assistant, Journeyman in Ft Belvoir, Virginia

Summary

REMOTE - Based upon current customer telework policy that may/will change based upon COVID.

The Administrative Assistant, Journeyman shall provide administrative support for the PD, Deputy PD, and Product Leads, including but not limited to executing schedules/travel orders/vouchers, answering phone calls, recording messages, and management of calendars for each PD/PL, to include preparation, dissemination, and tracking of invitations and presentation materials. This also includes printing, distribution, and packaging of presentations, memorandums, and other documents.

Responsibilities

  • Manage calendars for each PD, including preparation, dissemination, and tracking of invitations and presentation materials

  • Mail Handling:

  • Pick up, sort, and deliver incoming mail at a minimum of once a week.

  • Deliver all incoming mail to the appropriate personnel on the same day it is picked up.

  • Coordinate, manage, and track all postal and courier services, including deliveries, receipt, recordkeeping, and other related activities.

  • Policy/Information Management:

  • Prepare and maintain policy documentation.

  • Interpret and disseminate regulations.

  • Create training classes and maintain training records.

  • Create, update, and maintain templates.

  • Meeting Management:

  • Maintain procedures for scheduling and tracking use of government meeting resources, including scheduling meeting rooms, coordinating IT support for conferences, and obtaining conference bridge phone numbers.

  • Vehicles:

  • Maintain procedures for scheduling, reserving, accessing, and tracking the usage of two Government Operated Vehicles.

  • Visitor Control:

  • Maintain visitor control, including but not limited to reception and issuance of visitor PD ES badges, including coordination with Night Vision Compound visitor center.

  • The reception desk must be always manned during regular business hours.

  • Correspondence:

  • Prepare, review, and coordinate official correspondence in accordance with Army Regulations 25-50 and other prescribed regulations and guidance.

  • Supply Maintenance:

  • Monitor office supplies to ensure an adequate number of supplies exist to support daily operations.

  • Coordinate restocking as necessary with the government credit card holder and requestor.

  • Entry/Exit Monitoring:

  • Provide administrative support to ensure the front door is always manned during normal office hours.

  • This task also includes maintenance of the visitor log.

  • Training tracking:

  • Track completion of required training for all personnel within ES, (i.e., compiling roll-ups of training status from organizational POCs in PD ES).

  • Task/Action Item Management and Tracking activities:

  • Use the established mechanism to track and process recurring activities.

  • Must follow-up with managers to ensure that mail, correspondence, requests, tasking, suspense, and assignments are completed (electronic or paper).

  • Ensure completed responses or extension requests are submitted in advance of suspense dates.

  • Other consolidation and reporting:

  • Other activities that consist of consolidating responses for submission to internal and/or external organizations.

  • Maintain ES contact information in an alert roster and within PEO EIS-provided online database.

  • Update ES organization charts information within PEO EIS-provided database.

  • Other duties as assigned

Qualifications

  • Bachelors or master’s degree or 4–7 years of equivalent experience

  • 4-10 years of relevant work experience is required in addition to a degree or equivalent experience in lieu of a degree

  • Active secret clearance or interim secret clearance required

  • The position requires a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief

Knowledge, Skills and Abilities

  • Strong coordination, organization, teaming, and communication skills.

  • Must have excellent organizational, scheduling, and prioritization skills and to maintain a high level of confidentiality, ethics, and integrity.

  • Ability to work well individually or in a group setting.

  • Ability to interact with co-workers to develop a team environment.

  • Ability to work under pressure and time constraints.

  • Proficient with MS Word, Excel, Office, Outlook, Utilize AutoCAD, Visio, and MS Project 2007

  • Ability to work independently without direct supervision or guidance.

#Chenega IT Enterprise Services, LLC

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program

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